Special Prices

The special price module allows the user to enter price promotions or special prices by customer or customer type, by warehouse or specific warehouse by entering a starting and ending date.  This special prices can be entered by category levels, by products and by quantity discount by products.

The prices will appear automatically in Point of sales and order entry when the product number

Screen Shot:

Customer Special Prices Tab:

Header

Reference: It is to the discretion of the user to create a reference number for each and every special prices created or if you press enter the system will ask you if you want the system to generate a reference number which will be in a sequence number.

Title: The user must enter a description or a title for this special price.

Copy List: This option allows the user to copy an existing list by choosing a list by using the pull-down list. If not, press enter if you want to create a new special list from scratch.

Warehouse: This option allows you to choose which warehouse to apply the special price or the user can click on All warehouses if the special price applies to all warehouses.

Customer Type: The special price can be applied to a type of customer.

Customer: The special price can be applied to a specific customer.

Please note that if the Customer Type and Customer is left blank, the special price will apply to all customers. The special price can be more precise by playing with the warehouse number as well as the customer type and/or customer number.

Start Date: The user must enter a start date for the special price to become active. The user can use the Calendar push button to select a date from the calendar.

End Date: The user must enter an end date for the special price.  The user can use the Calendar push button to select a date from the calendar.

Best Price: By selecting Best Price option, the system will select the best price for a product.  The system will verify through special prices and any promotions to find the best price to be apply to the invoice.

Specific Price: By selecting Specific Price, the system will select the customer's special price even if there is a better price setup for all customers or on any promotions. This option should be used if you made a deal with a specific customer for a specific price such as product with price discounted with a certain percentage or for a category with price discounted with a certain percentage.  The system will stop searching for any other promotion and this will be the price on the invoice.

Purge after:           This option allows the user to set the number of days for the system to automatically purge the special prices after it has expired.

                    If 0 days:                     No purging will happen

                    If 10 days is entered:           The system will purge the special prices after 10 days based on the ending date.  The history will also be purged in this maintenance.  It will not erase any                                                             invoices from the sales history.

Top Grid

To start entering the special prices by categories, the user must click on Add:

Category 1: The user must enter the category 1 into this field or a research for this category can be perform by pressing F1 and choosing the category. The user can press F2 if you want to apply the special price to all categories.

Category 2: The user must enter the category 2 into this field or a research for this category can be perform by pressing F1 and choosing the category. The user can press F2 if you want to apply the special price to all categories in Category Level 1.

Category 3: The user must enter the category 3 into this field or a research for this category can be perform by pressing F1 and choosing the category. The user can press F2 if you want to apply the special price to all categories in Category Level 2.

Category 4: The user must enter the category 4 into this field or a research for this category can be perform by pressing F1 and choosing the category. The user can press F2 if you want to apply the special price to all categories in Category Level 3.

Base: The user can select a base price by choosing between Price level 1 and 6 if a discount % should be given in this special price or the user can select one of the cost option if a mark-up % from cost should be given in this special price.

Discount %: The user can enter a discount % to discount from the base price.  This discount field will only be active when Price level 1, 2, 3, 4, 5 and 6 is selected in the base price (previous field).

Mark-up %: The user can enter a mark-up% to be applied to the cost. This mark-up field will only be active when a cost option is selected in the base price. This would be a cost + a certain %.

Add: Click the Add button to add a line to the grid.

Delete: This option deletes the currently selected line in the grid.

Delete All: This option deletes all the lines in the grid.

Bottom Grid

To start entering the special prices by categories, the user must click on Add:

Product SKU: The user must enter the product sku that you want to enter in the special price.

Description: The system will display the description automatically from the product maintenance file.

Unit: The system will display the unit of measure automatically from the product maintenance file.

The system allows you to enter volume discounts by entering quantities in the next 2 fields:

From Quantity: The user can enter the from quantity for the special price. If the user doesn't want to apply volume discounts, the user can press enter and the system will enter a zero automatically.

To Quantity: The user can enter the to quantity for the special price. If the user doesn't want to apply volume discounts, the user can press enter and the system will enter 999,999,999 automatically.

Net Price: The user can enter a net price to apply to this product for the special price.

Base: The user can select a base price by choosing between Price level 1 and 6 if a discount % should be given in this special price or the user can select one of the cost option if a mark-up % from cost should be given in this special price.

Discount %: The user can enter a discount % to discount from the base price.  This discount field will only be active when Price level 1, 2, 3, 4, 5 and 6 is selected in the base price (previous field).

Mark-up %: The user can enter a mark-up% to be applied to the cost. This mark-up field will only be active when a cost option is selected in the base price. This would be a cost + a certain %.

Add: Click the Add button to add a line to the grid.

Delete: This option deletes the currently selected line in the grid.

Delete All: This option deletes all the lines in the grid.

Print: This option allows the user to print this special price.

History Tab: 

This option allow the user to view the different changes that were brought to the special prices by clicking on the history tab:

User: The user number that made the changes.

Field: Field name that was changed.

Cat/SKU: The category or product codes that was changed.

From: Old information

To: New information

Date/Time: Date and time of the change.