Purchase Kits

From this menu, the user will be allow to generate all the Purchase Kits required in the system. There are 2 different types of Kits - Receivable and Purchase. 

Receivable Kit: This would represent a group of items that are purchased individually but the company wishes to sell as a group.  A receivable Kit would be created in the system to combine different products that may be sold to a customer at point of sale as one unit.  Example: A patio kit that includes a table, 6 chairs and an umbrella, would represent a receivable kit if all items are sold together at one price.  

Purchase Kit: This would represent a group of items that would be bought as a kit but sold individually.  Once received they would be placed into inventory and sold at POS individually.  Example: The Company purchases flower pot kits and each kit includes a large, a medium and a small pot. This may be the only way the company can purchase these particular pots or it may be that they get a better price break.  The user may create a Purchase Kit to be able to order this kit as one item.  Once received, the Company will sell each pot individually.

To create a Purchase kit in the system - the user needs to perform the following steps:

1) From the Inventory Maintenance, the user will need to create a new Product. This product will be set up as type Kit Payable. This product will be the one to use in the Purchase Order Entry whenever the user will need to order a Purchase Kit from his vendor.

To have more information on how to create a new product in the system - please refer to section Inventory Maintenance.

2) Once the Purchase Kit Product is created from the Inventory Maintenance, the user will need to define the Purchase kit fro the Purchase Kits Maintenance:

                    a. From the Kit product field, the user will recall the Kit Product create on step 1;

                    b. By clicking on Add, the user will be able to add any items from the Inventory Maintenance that are included in the purchase kit. i.e: If the Kit Product is a kit of flower pots, the user will                               add all the different flower pots that will be purchase on that kit;

                    c. Once the Product SKU is recall from the Inventory Maintenance - the fields Description and Unit will be automatically populated from what is already set up on the product file in the                               Inventory Maintenance;

                    d. In the Quantity field, the user will identify the number of each individual item that are included in the Purchase Kit. i.e: For the flower pots kit, if there are 2 large pots, when the user will                     add the Product SKU related to the large flower pot, the user will enter 2 in the quantity field.

                    This field is important - because on the purchasing side, the user will only add the Purchase Kit on the Purchase Order that will be send to the vendor. However, once this purchase kit will                               be received, the system will increase the quantity on hand of each individual item include in the purchase kit based on the quantity set up from this maintenance.

                    e. In the Percentage field, the user will specify the proportion of each individual item above the total cost of the purchase kit. Based on the percentage entered in that field, the system will                               be able to split the cost of the whole kit into each individual unit during the receiving process. The total of all percentage add together should equals 100%,

i.e: The user purchase a kit of flower pots for his main vendor. The flower pots kit included three individual pots: A big, a medium and a small flower kit. The kit is purchase from the vendor at 100$.

During the creation of the Purchase Kit, from this maintenance, the user set up all individual SKU of flower pots with the following percentage: Large Pot: 50% - Medium Pot: 35% - Small Pot: 15%.

Therefore, once the flower pots kit is received - the user will receive on the Receiving Slip Entry a flower pots kits with a total cost of 100$.

However, the system will update the Quantity on Hand of each individual flower Pots included in the kit, and update the cost of each individual item based on the percentage set up. The Large flower pot will be received with a cost of 50$ (50% x 100$) - the Medium flower pot will be received with a cost of 35$ (35% x 100$) and the Small flower pot will be received with a cost of 15$ (15% x 100$).

Other function Keys:

          - Delete: If an item is add to the Purchase Kit by mistake - or if a Purchase Kit change in time and an item is no more include in the purchase kit - by clicking on Delete, the user will be able to                     delete one, or more then one Product SKU without deleting the whole Kit;

          - Delete Kit: This function key will delete the whole Purchase Kit. The Kit product create in the Inventory Maintenance will still remain. However, if the Product is add on a purchase order, it will be                     an empty kit since no Product SKU will be attach to it.