General Parameters

When a user has an agreement with a vendor to pay all invoices through direct deposit - the first step should be to do all set up from the General Parameters Maintenance.

From this screen, the user will set us his own company Bank information. Therefore, once a payment will be made to a vendor through a direct deposit, the system will look at all the information below to create the direct deposit file that will be send and transfer from the Bank Company website.

It is important that these fields are accurate, because if not the payment will not Go Through.

Organization number / Identification destination / Institution number - Returns / Account number - Returns: These 4 fields are in line with your Bank Account information and need to be set up with your Bank Institution.

Organization name: From this field - the user will enter the name of his Company. Once a payment is done through a Direct Deposit, the payment information will be send to the vendor from the Send Cheque Details by email. This email will give information on the payment that was made such as the cheque #, Date of the payment, all invoices # paid on that payment, and will also give the name of the Company from which the cheque was emitted based on the information register on that field.

This field is Alpha-Numerical and can have a maximum of 30 characters.

Organization abbreviation: From this field - the user will enter a short abbreviation of the Company’s name. This field is Alpha-Numerical and can only have a maximum of 15 characters. 

Currency Code: From this field, the user will enter the currency of his Bank Account from which the money will be withdrawal. i.e: If your Bank Account is in CAD currency, the Currency Code entered in this field should be CA.

The currency code should be in line with what is set up from the Currency Maintenance. 

Transfer file name: This field should be set up by your Technical Support team. When you will do a direct deposit from Automatic Cheques Printing module, the system will generate a transfer file that will be automatically saved at a specific place on your server. The file will always be saved with the same named that will be defined in this field. As an example, every time you do a Direct Deposit, the file generated by the system could be called direct_deposit.

File directory: This field should be set up by your Technical Support team. This will give the location where the Transfer file generated by the system will be save each time the user will do a direct deposit. When the user will need to transfer the file through the Bank Institution website, this is important that he knows what is the file directory to be able to recall the transfer file.

Copy Files Directory: Every time the user will do a direct payment through a direct deposit, the system will generate a new file named as per the set up done on the transfer file name, and saved under the the set up done in the file directory above. If the user does two direct deposit on the same day, the new file will always override the last one. Therefore, every time a direct deposit is done in the system, it is important that the file is transferred immediately to the Bank Institution website, if not the first deposit will be lost.

If a mistake was done on a previous direct deposit that is already override by a new direct deposit, the system will always saved a copy of the original transfer file. This field will define the location where the copy of each transfer file will be saved.