Cash Reading/Conciliation

This menu allows the user to balance their cash at the end of the day or their shift.

Warehouse:  The user must press enter to accept the default warehouse since this should be the proper one by on your screen parameters.

Date:  The user must press enter on the date to accept today's date.

User/Terminal: The system will display the user and the terminal by default so the user should double click on the terminal that you want to close.

The system will display the amount of the day for each method of payments:

Once the user is ready to count and enter the amount of the different dominator, the user must must click to highlight the Cash method of payments and press F8 to start entering the amount of each dominatore.  If the amount is zero, press enter to skip this dominator. This will allow the user to count and enter the amount of each dominator including the float amount. If you enter a float amount, do not count it as part of your dominator since you do not want to double this amount. If you do not enter an amount for your float, you can count it as part of your dominator.

Example once float is counted and amount are entered:

Methods of Payment

On the top right hand side, you will see the amounts for all methods of payment.  The user can modify the method of payment for an invoice to another method of payment if it is wrong. To do so, the user must double click on the method of payment where the error is and this will display the invoices that is attached to this method of payment:

In this example, Amex will be used:

Please notice that the Amex is highlighted in yellow since it was the chosen method of payment and the invoices with this method of payment is displayed at the bottom.

The user must select the invoice by double clicking on the appropriate line and the user must select the appropriate method of payment.

For this example, Debit Card was chosen and the user must press enter to accept the amount or can override the amount if the invoice was paid by 2 different methods of payment.  If this is the case, the user select another method of payment to enter second amount.  Once done, the user must press enter.

For this example, only one method of payment is chosen which was Debit Card.

Please notice that the methods of payment screen on the top right hand side changed to the following:

Once your till is balanced, the user must press F4 to end and the system will pop up the following question:

By default, the cursor is sitting at Cancel, the user must click on Yes with the mouse or press on the Y for yes to close and reset totals to zero.

This will print a report on your cash coupon printer.

F5 Archives

This option allows you to reprint an end of day closing for one batch. The user must check this box and choose the date of the cash conciliation that you want to reprint. The user must select the cash conciliation to reprint.

Once the batch selected, the user must press F4 and the following screen will pop-up:

The user must press Yes to reprint.

Note:  Methods of Payment Changes

When using the integrated pin pads, some method of payments won't be available in this screen to change the method of payment since when you enter an invoice in Point of Sales and chose the wrong method of payment and process it through the pin pad, the system will changed the method of payment on the screen automatically with the one that was processed in the pin pad.

The following methods of payment will be block:

1- Credit Cards such as Amex, Visa, Mastercard etc.

2- Debit Cards

3- Gift Cards

4- Credit Notes

etc.

Please notice that this process is controlled by Phoenix using their Super User Code.  If you need any changes done, you will need to contact Phoenix.