Statement Lines - Profit and Loss

The module allows the user to created financial statement line for the profit and loss.

During the Phoenix implementation, a Phoenix Implementation Specialist helps you to create your financial statement lines for the profit and loss. This is part of the training during the implementation.

As you can see above, different headers are available to the user to create the profit and loss financial lines:

Line: The user must decide of the line number to use for each financial lines. Please noticed that in this examples, most of the lines has a sequence of 10 since it is good if you have any other lines to add in the future.

English Description: The user must enter the description of the financial line

French Description: The user must enter the description of the financial line

Type: Different type of lines such as Header, Detail and Total.

Header: Header Line to separate some accounts on the balance sheet such as Assets, Current Assets or Liquid Assets.

Detail: Detail Line is for the actual amount that is associate to the account such as bank, cash clearing or petty cash.

Total: Total line is to ensure that you have totals on the balance sheet for different section such as Total Liquid Assets.

Page skip: If the user wants a page skip at a certain financial line (account), the user must ticked the box for that line and that line will start on a separate page.

Line skip: If the user wants a line skip at a certain financial line (account), the user must enter the number of lines to skip i.e. 1

Printing: The Phoenix software offers you different way to print but the most popular one is "with sign"

With sign: The system will print the amount with signs (-)

Debit line: The user can determined if it is a debit line

Credit line: The user can determined if it is a debit line

Position: The user must decided what position to print that financial line. How many characters from the left margin. i.e. 0 would be at the left margin - 5 would be 5 characters from the left margin. This position allows the user to create indents for the lines so it is not all printed at the left margin.

Cumulative level: The user must tell the system what section must be added together for the totals. The way it works is that a level 1 will stop at another level 1 but if you have a level 2, it will ad up all the detail of the accounts that are displayed above that number but will add lines with a level 1 but will stop at a level 2. So a level only adds the other totals if it is lower. So a 2 will add a 1 but will stop if it sees another 2 and a level 3 will add level 2 and 1 total lines but will not add a 3.

Let's explain this a little more with and example:

The first total line is at line 2400 and it has a level 1 so the system will add all of the detail lines above this line to create the total for the Total Revenue in this example.

The second total line is for a total of the gross profit and it is set with a cumulative level of 2 which means that it will add up all the details lines above this line and will add the total with a cumulative level of 1 which was the total revenue.

The next total is at line 4850 which is Total Operating expense, so it will add all the lines above until it hits either a 1 or 2 and it will stop there, in this case, it will stop at Gross Profit since it is set to 2..

Line 7050 is the Net Income and it has a level of 3 so it will add all of the detail account above this line and won't stop anywhere since there's no other total line with a level of 3. In other words, a total line with a level 3 will add the the total lines with a level 1 or 2.

History:

Changes History: This displays a history of all changes that the users brought to this account.  The user will be able to view the following fields; user, field from and to as well as the date and time.