Account types

This Account Types module allows the user to create several account types for customers such as cash only, unlimited, limited etc.  These account types are attached to each and every single account which will react differently at Point of Sales and Order entry.  A cash only account type will only be able to pay cash, cheque, debit and credit no charge. A unlimited account type means that the customer can charge as many invoices to his account as he wants since there's no limit attached to this account type. A limited account type means that the customer can charge invoices to his accounts as long as he stays under his credit limit.

Screen Shot:

The account types should be created by the credit department.

Here are different account types examples - but they should be create and personalize per the user based on his knowledge of the business:

0- Unlimited - Do not control the credit limit. Mostly used for Inter-store transfers.

1- Limited - Limited < $5000 - authorization on past due account and authorization on exceeded credit limit should be selected.  If not, this defeats the purpose of limited credit limit.

2- Cash Customer only - no credit or charge available for this type of account.  Can only pay by cash, credit cards, gift cards and credit notes. The cash or cash on delivery only must be clicked.

3- Limited - Limited <$10,000 (between $5,000 and $10,000) - authorization on past due account and authorization on exceeded credit limit should be selected.  If not, this defeats the purpose of limited credit limit.

4- Limited - Limited <$25,000 (between $10,000 and $25,000) - authorization on past due account and authorization on exceeded credit limit should be selected.  If not, this defeats the purpose of limited credit limit.

5- Limited - Limited <$100,000 (between $25,000 and $100,000) - authorization on past due account and authorization on exceeded credit limit should be selected.  If not, this defeats the purpose of limited credit limit.

6- Limited - Limited > $100,000 - authorization on past due account and authorization on exceeded credit limit should be selected.  If not, this defeats the purpose of limited credit limit.

Credit Verification section:

From this section, the user needs to define what kind of credit limit should be assigned to each account types. Based on the information selected, the system will react differently if an account become past due or if a credit limit is exceed on a transaction.

Cash or Cash on Delivery only: This option should only be clicked if a cash type account. If selected, the customer will not be allowed to Charge any transaction to his account. The customer will only be allowed to do cash transaction and will not have any credit limit to his account.

Authorization on Past due account: This option should be clicked if a limited type account.

Authorization on exceeded credit limit: Should be clicked if a limited type account.

Authorization on exceed sale or order of: i.e. $3,000 - Need authorization from a manager to be able to proceed this sale or order

Extra days before past due:  This allows to give the customer some days of grace before their invoices become past due. i.e. 30 days.

Condition for authorization section:

Must review this section with Luc Bertrand ????????  before proceeding.

Please note that the Phoenix software keep records of all the changes for the Account types  in the History section.