Ageing

Ageing

This portion of the tab will display a summary of the Accounts Payable ageing for the vendor currently displayed for the current period. The system will age the invoices payable based on the due date of the individual invoices.  The tab will be updated automatically every time an invoice from the vendor is entered in the Purchase invoices Entry or paid through the Automatic Cheques Printing  or Manual Cheques programs.

The user will be able to view the Ageing summary at the end of a previous period. To do so, the user needs to select the period to display under the Period box located on the top right corner of the screen.

The ageing will be presented in the currency set up in the Main - Main information tab of the Vendor Maintenance.  If the currency of the vendor is different from the currency of the user's company, the currency may be changed by using the Currency drop down box located in the top right corner of the screen.  The ageing summary will now display in the currency chosen.

•Payables: Represents the total amount payable for the period selected (Sum of all ageing buckets: Dating, Current, 30 Days, 60 Days, 90 Days, 120 days and over);

•Orders: This field displays the total amount currently on order - not received and not invoiced yet;

•Receivings: This field displays the total amount of orders currently received - but waiting to be invoiced;

•Total: This field presents the grand total of everything payable and outstanding to be invoiced such as Orders not received, and received documents.

Statistics

This section of the tab will show the history of purchases made from this vendor.  The left column displays Month-to-Date and the Cumulative column displays Year-To-Date based on the the Ageing period selected.  The statistics are displayed by category of purchases as follows:

•Material Purchases: This field will display all purchases that will increase the inventory of the company;

•General Ledger: This field will display all purchases related to services (i.e: Electricity, Taxes, Telephone, etc.);

•Total fees_rebates: This field will display the total fees (i.e delivery fees or other charges) and/or rebates received from this vendor on all Purchase Orders;

•Total Purchases: Represents the cumulative of each individual type of purchases (Material purchases, General Ledger, Total fees/rebates).

General Information

Last Purchase Date: This field will be updated automatically and will show the date of the last Purchase Order created for this vendor;

Last Payment Date: This field will be updated automatically and will show the date of the last Cheque printed for this vendor.