Vendor Types

In Vendor Types Maintenance, the user may define different types of Vendor. Once a vendor type is created, it will display in the Vendor Maintenance under the Main tab.

Separating vendors by type, will be useful when running Vendor reports.  The user will be able to sort the information by vendor’s type or run the report only for specific type of vendors.

Creating a vendor type

Vendor Types are User Defined.

To create a new Vendor Type, click on the Add button in the bottom left of the screen and complete the following fields:

Type: This is the code that will be attached to the Vendor Record in Vendor Maintenance.  The Type field is alpha-numeric and may be up to 5 characters in length.  If the user tries to use the same code twice, a message will display "This RECORD already exists", and the user will need to click OK to go back to the code field to create a new code.

English Description: This field should give a short description of the vendor’s type. It is alpha-numeric and may include up to 40 characters. The information entered in this field will display in Vendor Maintenance under the Main Tab.  If any report is created  that  includes vendor information, the user will be able to sort the report by the English Description entered in this field.

French Description: This field should contain the French translation of what is found in the English Description.  The system will use the appropriate language when required.  If the System is set up in French, the system will look at the French Description - if the system is set up in English, the system will look at the English description.  This field is alpha-numeric and may include up to 40 characters. The information entered in this field will display in the Vendor Maintenance under the Main Tab.  If any report is created  that  includes vendor information, the user will be able to sort the report by the French Description entered in this field.

If the French Description is not required, the user can only press enter and the system will copy/past the English Description in the French Description.

Print

The option to print the information on the screen is available by clicking on the button in the bottom right corner.  The report has the standard options and may be printed or emailed.