Vendor Returns Messages

From this Maintenance, the user can create and customize any reasons for return. From the Purchase Orders Entry, Receiving Slips Entry and/or Purchase Invoices Entry, if the user is doing a Credit P.O, Credit receiving slip or a Credit Memo, the system will prompt you for a reason for return. The window that will prompt will display any reasons for return entered under that Menu.

The Reasons for returns can be added or deleted at any time and is security controlled.

The reason for report will also print on any report that display all return items. Therefore, it will assist in tracking inventory returns history.  

Creating a reason for return

To add a new return code, click on the add button in the bottom and complete the following information:

Type: During the creation of the Vendor Returns Messages, the user must identified each reference with a specific reference in that field. This field is Alpha-numerical and can go up to 5 characters. Each Vendor Returns Messages needs to have its own reference number. If the user tries to use the same reference twice, an error message will prompt explaining that the record already exist.

English Description: This field should give a short description of the Vendor Returns Messages. It is alpha-numerical and ca include up to 40 characters. The information entered under that field is the one that will populated in the Purchase Orders Entry, Receiving Slips Entry and/or Purchase Invoices Entry, if the user is doing a Credit P.O, Credit receiving slip or a Credit Memo. Also, if any report that display return items is run by the user, the English Description of the selected Reason for Return will display on it.

French Description: This field should be the Vendor Returns Messages translated description of the English description if the user is user a bilingual System. If the System is set up in French, the system will look at the French Description - if the system if set up in English, the system will look at the English description.

If not applicable, the user can only press enter and the system will copy/past the English Description in the French Description.

This field is alpha-numerical and can include up to 40 characters. The information entered under that field is the one that will populated in the Purchase Orders Entry, Receiving Slips Entry and/or Purchase Invoices Entry, if the user is doing a Credit P.O, Credit receiving slip or a Credit Memo. Also, if any  French report that display return items is run by the user, the English Description of the selected Reason for Return will display on it.